Recipients welcome a handwritten thank you memo or card.
Clean-cut your gratitude for a benefaction, favour or courtesy with a well-written thank you sign or card. Engross the letter as these days as credible. Whenever credible, chalk within two weeks of receiving the bounty or considerate business. End not care approximately lengthy messages. Instead, draw up simply and from the affection.
Plan Ahead
Whether you are planning a mammoth circumstance, such as a Marriage, shower or christening, photocopy your Visitor file and account it to control track of all incoming gifts. Beside Everyone head on the record, inscribe a short discription of the award. For instance: Sheila and Peter Jones, six wine goblets. On the hour of the calamity, grill a trustworthy classmate or relative to recite Everyone allowance tag carefully and renovate the data. Alternatively, you could go-ahead outside all the gifts with their tags on a immense table for a hour or two. Return a Forenoon or entire day to complete the gift list. Double check all the information with your spouse or partner.
Prepare to Write
Use a blue or black pen and high-quality stationery or plain note cards. If you are unsure, ask a senior colleague for advice.
Use the Right Tone
Adopt an informal tone if you are writing thank you notes to friends and relatives. Use their first names in the salutation and throughout the letter. When sending thank you notes to colleagues, supervisors or organizations, use the recipient's first name if you have a longstanding relationship with him or her. In all other cases, use the recipient's surname with the appropriate personal title.
Write Simple Messages
Keep the notes simple. In most cases, two to four sentences are appropriate for handwritten cards. For instance, "Thank you for taking care of my condominium while I was away on holidays. One of the most wonderful parts of my trip was returning home and finding everything looking so shipshape. You did a great job! I only hope that my plants won't miss you now that I'm back. Your grateful neighbor, Susan."
Write More Personal Notes
Write a longer, more detailed note to shut friends and relatives. For instance: "Thank you from the bottom of my heart for all your support during the past few difficult weeks. After John's mother died, I found it difficult to do anything beyond the bare minimum. Each day, you miraculously appeared with a ready-to-eat casserole and a freshly baked pie. You also found the time to drive the out-of-town guests to the airport. I will never forget your kindness and thoughtfulness. Love, Ann."
Select the Right Delivery Method
Send all thank you notes and cards for wedding, funeral, housewarming and other such events by mail. If you are writing thank you notes to colleagues and supervisors in your workplace, use the most appropriate delivery method. In some offices, an informal approach is acceptable. You could hand-deliver or leave the card on your colleague's desk. Alternatively, you could send the card using the internal mail delivery system. Clear a desk or large writing surface and give yourself enough room to write comfortably. If you are pressed for time, use a printed thank you note with a brief, handwritten comment and signature. Consider using a business letter format if you are thanking a colleague for his assistance or outstanding work performance. Send a copy of the letter to his supervisor.
